7 Trends In Meeting Technology | AI Note Taker | Minutes AI

The world of meetings and events constantly evolves, with new technologies and trends emerging daily. As today's meeting professionals strive to make the most out of their events, it’s best for them to be aware of the latest technology trends if they want their conferences to be successful. From virtual and augmented reality experiences to social media integration, there are many options for improving your event planning process.

This blog post will review seven key trends in meeting technology that will help you organize a truly remarkable event!

1. Conference Calling - Audio And Video Conferencing For Groups Of All Sizes

Conference calling is one of the essential components of modern meeting technology. Using an audio or video conferencing system, multiple participants can join a call in real time, no matter their location. Conference calls are suitable for groups of all sizes and make it easy for everyone to stay connected during important meetings. With features like screen sharing, file sharing, and video conferencing, meeting participants can easily collaborate in real time. Additionally, some conference calling systems even offer automated call recordings and transcriptions, which provide added value for organizations that need to keep track of their conversations.

There are various more advanced options for organizations looking to go beyond basic audio or video calls, such as webinars and virtual events. Webinars are especially useful for larger groups of attendees who need to be able to interact with each other and participate in polls, surveys, or live Q&As. 

For meeting planners trying to create an immersive experience, there is also the option of setting up a virtual event that combines elements such as streaming video, audio, and interactive content. The attendees' mobile devices can access the content, adding convenience and engagement. As video conferencing technology continues to improve, we will likely see ever more advanced features come into play.

2. Webinars - Live Or Recorded Online Presentations

Webinars are becoming increasingly popular in meetings and events due to their convenience and cost-effectiveness. They allow presenters to give talks, host live Q&As, or conduct online conversations from the comfort of their own homes or offices. The recordings can be shared with a wider audience via websites, blogs, and other digital media platforms.

Webinars provide an efficient way for a presenter to quickly share information and insights and engage with their audience in real-time. The format also eliminates costly travel and lodging expenses, allowing organizations to save on hosting events or conference costs. Webinars can also reach a broader base of attendees, with no geographical boundaries preventing remote participants from attending.

Delivering a successful webinar requires careful planning and attention to detail. Presenters must ensure that audio quality is top-notch, that visuals are professional and clear, and that content is engaging enough for the virtual audience. Poorly executed webinars can decrease engagement and reduce interest in the topic. The interactive meeting technology of webinars also allows for polls and surveys that can be used to gauge the audience's understanding and satisfaction with the content.

3. Live Streaming

Live streaming is increasingly becoming an indispensable part of corporate events. It allows companies to showcase their products, services, and messages to a global audience in real time. Live streaming technology enables organizations to broadcast conferences, workshops, product launches, or any other corporate event right into the homes and offices of their viewers.

Live streaming technology has evolved significantly in recent years, allowing for high-quality video and audio streams that anyone with a decent internet connection can view. Companies can also use various tools to capture real-time analytics and feedback from viewers, providing valuable insights into their audience's reactions and opinions about the event.

Live streaming is a great way to reach a wide range of customers, potential partners, and investors who may not have been able to attend the event in person. It also allows organizations to create an archive of content for future use and review past events' success. Just as the meeting room is the cornerstone of any in-person event, live streaming is becoming an essential element of successful virtual events. In the event space, live streaming should no longer be considered a “nice-to-have” but an absolute necessity. Therefore, as events industry professionals, it is important to understand how live streaming can be used to maximum effect.

4. The Use Of Social Media In Meetings

Social media has become an important part of everyday life. This is especially true regarding meetings and events, as companies increasingly use various platforms to communicate before, during, and after their events. Social media can be used in various ways to promote an event and engage with attendees, including sharing updates, creating hashtags, and posting pictures or videos.

Social media also allows attendees to interact with each other before, during, and after the event. This is especially useful in virtual meetings and events when attendees may not have a chance to meet each other in person. Companies can use various tools to measure the impact of their social media activities, such as tracking the number of views, likes, and shares on their posts.

The use of social media in meetings also helps to create a sense of community among attendees. Companies can provide updates about upcoming events or reviews from past events to keep people informed and engaged. Social media can market an event ahead of time by creating intriguing content or providing timely updates throughout the event itself. When used correctly, social media can be a powerful tool for engaging with attendees and creating a successful meeting experience.

Event professionals embracing social media open up possibilities to improve their events. Any event technology strategy should include a plan for integrating social media into the overall experience.

5. Chatbots - Automated Chat Software That Assists With Customer Service And Other Tasks

Chatbots are automated chat software that assists people with customer service and other tasks. In the meeting technology field, this type of automation can be a powerful tool for ensuring attendees have the best experience possible. Chatbots can help event hosts facilitate conversations between speakers or answer general questions from the audience. They can also provide useful information about the event, such as directions, or help people find materials. As event planners become more familiar with chatbot technology, they can use it in various ways.

Chatbots are especially useful for virtual events and meetings, as they can help attendees feel more connected to an event even if they are not physically present. Chatbots can provide personalized customer service quickly and efficiently, allowing hosts to focus on other aspects of the event. They can also help to streamline the registration process, reduce time spent answering basic questions, and improve overall customer satisfaction. Chatbots can provide a streamlined way for attendees to interact with the host or other participants in remote locations.

Overall, chatbots are an important part of meeting technology and have the potential to significantly improve meeting experiences for all attendees. By automating certain tasks and providing useful information quickly, these tools can make it easier for event hosts to ensure their meetings are successful.

6. Virtual Reality - Immersive Experiences That Allow Participants To Feel As If They Are In The Same Room

Virtual reality (VR) is a powerful meeting technology that allows participants to experience events as if they are in the same room. This type of immersive technology can be used to create virtual environments with all the features of a real-world location, such as sound and visuals. With VR, attendees can interact with their environment as if they were there, creating a more engaging and memorable experience.

VR technology can also create virtual tours or simulations that allow participants to explore a place without being physically present. This type of meeting technology is ideal for networking events or training sessions. It allows attendees to explore an environment at their own pace while still feeling connected to the meeting. Event hosts can create a much more engaging experience for their attendees by utilizing virtual reality.

7. AI-enabled Meeting Support

AI-enabled meeting support is a relatively new type of meeting technology that utilizes artificial intelligence to help facilitate meetings. This technology can be used for various tasks, such as scheduling and booking meetings, taking notes during meetings, and providing data analysis. AI-enabled meeting support can also help with tasks such as transcribing audio recordings, preparing presentations, and creating meeting agendas.

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So, if you’re looking for a way to make meetings more efficient and productive, AI-enabled meeting support is the perfect solution. With Eric.ai, you can take your meetings to the next level and make every meeting count!

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